Pricing
Transparent Pricing, No Surprises
Every tradeshow is different, and your staffing plan should be too. Our tiered pricing gives you flexibility to match your budget and goals, whether you are staffing a 10x10 inline booth at a regional show or commanding a 50x80 island at CES.
Choose Your Package
Staffing Packages for Every Booth Size
All packages include our industry-leading 99.7% show-up guarantee, fully insured staff, and a dedicated point of contact for your event.
Essential
Reliable booth staffing for smaller exhibits. Perfect for brands that need professional, friendly staff to greet attendees, hand out materials, and keep your booth running smoothly.
Best For
Small booths, 10x10 inline spaces, single-day activations
- Professional booth staff and greeters
- Brand ambassador staffing
- Product sampling and distribution
- Basic brand and messaging training
- On-site team lead for groups of 4+
- Staff uniform coordination
- Post-event summary report
- Lead capture and qualification
- Multilingual staffing
- Custom training sessions
- Real-time reporting dashboard
Professional
Our most popular package for exhibitors who want measurable results. Includes trained specialists who can capture leads, demo products, and represent your brand with authority.
Best For
Mid-size booths, 20x20 spaces, multi-day shows
- Everything in Essential, plus:
- Lead capture and qualification specialists
- Product demonstration experts
- Multilingual staff (15+ languages)
- Pre-event training session (up to 2 hours)
- Dedicated on-site team lead
- Daily performance reports
- CRM integration support
- Staff appearance and attire management
- Backup staff on standby
- Dedicated account manager
- Custom multi-day training program
- Real-time analytics dashboard
Enterprise
Full-service staffing for large-scale exhibits and multi-show programs. A dedicated account manager builds and manages your entire staffing operation from planning through post-event analysis.
Best For
Large island booths, 30x30+ spaces, multi-show annual programs
- Everything in Professional, plus:
- Dedicated account manager
- Custom multi-day training program
- Real-time analytics and reporting dashboard
- Priority staff selection from our top talent pool
- Multi-show volume discounts
- 24/7 on-call support during events
- Post-event ROI analysis and recommendations
- Branded staff portals and scheduling tools
- Custom uniforms and branded materials management
- Executive-level bilingual presenters
- Travel and logistics coordination
All prices are in USD. Rates vary based on city, event dates, staff specialization, and booking volume. Request a custom quote for exact pricing.
What Affects Your Rate
Our pricing is transparent and based on factors that directly impact staffing costs. Here is what determines where your rate falls within a tier.
City & Venue
Top-tier markets like Las Vegas, New York, and Chicago are at the higher end of each range. Smaller regional markets often fall at the lower end.
Show Dates
Peak tradeshow season (January through March) and major show weeks command premium rates due to high demand for top talent.
Staff Specialization
Technical product demonstrators and multilingual specialists are priced higher than general greeters and brand ambassadors.
Volume & Duration
Multi-day bookings, larger teams, and annual contracts all receive preferential pricing. The more you book, the more you save.
Compare Packages
What's Included
A detailed breakdown of what you get at each tier so you can choose the package that matches your goals.
| Feature | Essential | ProfessionalPopular | Enterprise |
|---|---|---|---|
| Staffing | |||
| Professional booth staff | |||
| Brand ambassadors | |||
| Product demonstrators | |||
| Lead capture specialists | |||
| Multilingual staff | |||
| Executive presenters | |||
| Training & Preparation | |||
| Basic brand training | |||
| Pre-event training session | |||
| Custom multi-day training | |||
| Product knowledge certification | |||
| Management & Reporting | |||
| On-site team lead | 4+ staff | ||
| Dedicated account manager | |||
| Post-event summary | |||
| Daily performance reports | |||
| Real-time analytics dashboard | |||
| ROI analysis | |||
| Support & Logistics | |||
| Staff uniform coordination | |||
| Backup staff on standby | |||
| CRM integration support | |||
| Travel coordination | |||
| 24/7 on-call event support | |||
| Multi-show volume discounts | |||
FAQ
Common Pricing Questions
What is the minimum staffing commitment?
Our minimum engagement is two staff members for a minimum of four hours. For most tradeshows, we recommend booking staff for the full duration of show floor hours plus 30 minutes before doors open for setup and briefing. Single-day bookings start at eight hours per staff member.
Are travel and accommodation costs included in the hourly rate?
Our hourly rates cover staffing in the metro area where the event takes place. For shows in cities where we have a local talent pool (Las Vegas, Chicago, Orlando, New York, Los Angeles, and 45+ other markets), there are typically no additional travel costs. If your event requires staff to travel from another market, we provide a transparent travel estimate upfront that covers flights, lodging, and per diem. Travel costs are quoted separately and never hidden in the hourly rate.
How does overtime work?
Standard shifts are up to 10 hours per day. Hours beyond 10 in a single day are billed at 1.5x the base hourly rate. For events that require extended hours (like CES, which often runs late with after-parties and private demos), we recommend booking staggered shifts to keep your team fresh and costs manageable. We will work with you to design a shift schedule that maximizes coverage without unnecessary overtime.
What is your cancellation policy?
We understand that event plans change. Cancellations made 30 or more days before the event receive a full refund. Cancellations 15-29 days out incur a 25% fee. Cancellations within 14 days incur a 50% fee, and cancellations within 72 hours are non-refundable. We offer complimentary rescheduling for cancellations due to venue or show organizer changes.
What factors affect pricing within a tier?
Several factors influence where your rate falls within a tier range. Major factors include the city (top-tier markets like Las Vegas and New York are at the higher end), show dates (peak season from January through March commands premium rates), staff specialization (technical product demonstrators cost more than general greeters), the total number of staff needed, and the length of your engagement. Multi-show contracts and high-volume bookings always receive preferential pricing.
Do you offer discounts for multi-show contracts?
Yes. Clients who book three or more shows per year receive 10-15% off standard rates, and our annual program clients (10+ shows) receive custom enterprise pricing with additional benefits like a dedicated account team, priority talent selection, and complimentary training sessions. Multi-show contracts also lock in rates for the calendar year, protecting you from peak-season surcharges.
What happens if a staff member does not show up?
Our 99.7% show-up rate is the industry's best, but we always plan for the unexpected. Every booking includes backup staff who are briefed on your brand and available within two hours in major markets. In the rare event of a no-show, we deploy a replacement at no additional cost and credit your account for any gap in coverage. This guarantee is included in all pricing tiers.
Can I interview or select specific staff members?
Absolutely. Professional and Enterprise tier clients receive staff profiles with headshots, experience summaries, and relevant show history before their event. Enterprise clients can request video interviews with potential team leads. For Essential tier bookings, we match staff based on your requirements and our knowledge of each team member's strengths.
Get Your Custom Quote in 24 Hours
Tell us about your event and we'll put together a detailed staffing proposal with exact pricing, staff recommendations, and a training plan tailored to your brand.